​**NEW IN 2026** 

1. By registering, your business or organization agrees to participate on the scheduled event date or designated rain date. This is an outdoor event.

2. ELIGIBILITY - Participation is limited to established businesses and organizations serving Webster Parish that have a recognized physical business, organizational, church, school, government, or nonprofit location within Webster Parish. Residential addresses used for home-based businesses or organizations do not qualify. Established nonprofit, civic, charitable, or community organizations that do not maintain a dedicated physical location may also qualify if they have a documented and established presence serving Webster Parish. Individuals and independent consultants representing national companies are not eligible to participate. All registrations are subject to verification and approval by Webster Parish Libraries.

3. REGISTRATION & SPACE - Space is limited and available on a first-come, first-served basis. A total of 29 parking spots are available in Springhill and 47 in Minden. The registration deadline is Monday, October 12th. There is no fee to participate in this event. 

4. MINDEN SETUP - participants may arrive and check in between 12:30PM and 4:45PM. All vehicles must be onsite no later than 4:45PM—no exceptions. Barriers will be installed at 4:45PM and will not be removed for late arrivals. The event begins at 5:30PM. From 12:30PM to 4:15PM, decorations and supplies must be unloaded inside the library parking lot. After 4:15 PM, only vehicles participating as registered trunks will be permitted to enter the Library parking lot. Vehicles belonging to others assisting with setup will not be allowed.

5. SPRINGHILL SETUP - Participants may arrive and check in between 3:45PM and 4:30PM. All Springhill trunk participants must be fully onsite by 4:30PM—no exceptions. The event begins at 5PM.

6. VEHICLES & DISPLAYS - Only the participating vehicle will be allowed in the parking lot during setup after 4:15PM. If arriving during the 4:15 to 4:45PM timeframe, decorations and materials should be transported in that vehicle, if possible.

7. Participants must provide their own decorations. Displays are not required to follow the WPL event theme. A table may be placed in front of the vehicle.

8. Tents are permitted only if the tent and all decorations fit entirely within the assigned parking space. A vehicle must remain in the space and be part of the display. Tents may accompany a trunk but may not replace it.

9. Electrical outlets are not available in parking spaces. 

10. PARTICIPANTS - No more than six representatives may work at one trunk at a time. This guideline is in place as a courtesy to neighboring trunks.

11. All trunk participants must register in advance—unregistered businesses or organizations will not be permitted to set up on the day of the event. 

12. PARKING ASSIGNMENTS - Review the parking and event map before arrival. Each participant will receive an assigned parking-space number. Signs will display the assigned number only, not the business or organization name.

13. Parking spot assignments will be posted the week of October 12th on the Webster Parish Libraries Facebook page and this event page.

14. TREATS - Each trunk must provide sealed, individually wrapped candy or treats

    • Springhill: At least 1,000 items

    • Minden: At least 2,000 items

        Businesses and organizations may distribute information, but participants should keep the line            moving so everyone can enjoy the event.

Please be respectful toward our library staff, who dedicate significant time and effort to making this event possible. While they do not create the rules, they are responsible for enforcing them. Inappropriate or disrespectful behavior from business or organization representatives will not be tolerated and may result in dismissal from the event.